By December 15th, of each year the board shall give written notice of the date, place, and time of regularly scheduled meetings for the coming year. This schedule must be given to the county clerk. If any change is made in the schedule, the county clerk must be notified not less than ten (10) days prior to the meeting. Regularly scheduled meetings are held monthly, generally on the second Monday. Meetings are generally held at 6:00 P.M. in the administrative offices of the district.
At least twenty-four hours prior to regular meetings, excluding Saturdays, Sundays and legal holidays in Oklahoma, there shall be displayed in prominent public view in the office of the superintendent a public notice of the meeting.
In the event that meeting is continued to be reconvened, public notice of the date, time, and place of the continued meeting must be given at the original meeting. Only matters which were part of the agenda of the original meeting may be discussed at the continued meeting.
Special meetings cannot be held unless public notice is given forty-eight hours prior to such meeting. Written notice of the time, date, and place of the meeting will be posted and filed at the county clerk’s office. Only matters posted on the agenda can be discussed at the special meeting.
An emergency meeting may be held without public notice. An emergency is a situation involving injury to persons or injury and damage to public or personal property or immediate financial loss when the time requirements for public notice of a special meeting would make such procedure impractical. As much public notice as is possible within reason for declaring an emergency.
Special meetings and emergency meetings may be called by the superintendent or president when such meetings are needed. A member may request that the superintendent or president call a special or emergency meeting. If a request is made, the superintendent or president may call the meeting or poll the other members to determine if a majority wants the meeting held. Revised: August 8, 1993